Exceeded Fundraising Goal by 150%
Event Coordinator for a local nonprofit planning and executing a charity gala for over 150 attendees.
Situation.
This project was for a local Charleston nonprofit seeking an event coordinator to help pull off their inaugural fundraising gala. Their primary objective was to increase awareness of the organization among the prospective community and individual partners. Their specific KPI was to raise $20,000. (Spoiler alert: We crushed those goals). As the event project manager, I was tasked with overseeing the entire process — from ideation to post-event analysis — ensuring flawless execution and a memorable experience for all attendees.
Action.
Developed timeline
Vendor coordination
Budget management (came in under budget by 29.4%)
Volunteer management
Stakeholder management
Task.
Developed a comprehensive week-by-week task schedule spanning July 8 to October 3, ensuring all event preparation milestones were met.
Created a detailed minute-by-minute agenda for event day, enabling seamless coordination among the team and vendors.
Monitored and reconciled the event budget against actual expenses, ensuring financial accountability and resource optimization.
Crafted contingency strategies for mission-critical risks and conducted weekly stakeholder calls to address potential challenges proactively.
Result.
Over $50,000 raised, exceeding our goal of $20,000
$12,000 spent of the $17,000 event budget
Over 150 people registered for event and nearly 100% attendance
